How Do We Receive A Sponsorship Payment?

If your group has managed to secure a sponsorship from an external organisation, the first thing that you will need to do is make sure that you have this agreement in writing. Some organisations have their own sponsorship agreement, but if not then you can find a copy of our template contract that you can download and use. 

'Durham Students' Union' should be named as the recipient in the sponsorship agreement, not your society, as we are the legal entity entering into the agreement. Your society name can be written on the contract, but it should be afterwards e.g 'Durham Students' Union (Durham xxxx Society)' or 'Durham Students' Union on behalf of xxxxxx Society.'

Once the template is updated with the details of the agreement, you need to make sure that the sponsoring company signs it, and that a member of the ASK Team has also counter signed on your group’s behalf (group exec can’t be the sole signature on contracts as, technically, the SU is the legal body entering into the contract). You can send the form to us by getting in touch here. 

Once the agreement is signed by the external organisation and a member of the ASK Team, then your group can request to send an invoice out to the company so that they can make payment to your group. To do this, you will need to fill in a copy of our Finance Form which will be sent to you via the email chain opened in the previous step above. Once complete, you send a copy of the form, and fully signed sponsorship agreement back to us, then our finance team will raise an invoice, send it to the company and deposit the money into your group account once received. 

Please note that groups cannot issue invoices on behalf of the group; please make sure that all invoice requests come through to the ASK Team. 

For any issues relating to accessing the links above, please get in touch here.