Each group has an allocated section within the SU's main bank account: this is the only 'account' that groups are allowed to use. No other external accounts can be used to hold group funds, including exec members bank accounts. Money from memberships, ticket sales and other means purchased on the SU website all come into this account, and any money being spent must also come from this account.
You can access your funds to spend on student group related activity in a number of ways, without having to claim expenses, such as:
- Sending us an invoice to be paid
- Making an order request for the SU to order on your group's behalf
- Paying using a group charge card issued to you by the SU
If you are holding an event or activity which will involve collecting money (e.g. selling group stash, selling ball tickets in person etc), the SU has card readers which can be hired and are automatically linked to the SU bank account. Money coming in from donations or sponsorships will also need to be sent to the SU account.
If your group has any money held anywhere outside of the SU account currently, then please get in touch with the ASK Team (Finance Request > Request Bank Details) and we can provide the bank details of the SU account for you to transfer the money to.
To find out further information on the methods of spending or collecting money above, you can search our other finance knowledge base articles.
For any issues relating to accessing the links above, please get in touch here.
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