Can We Work With Children (Under 18s) or Vulnerable Adults?

When you're running or joining a student group or society, it's important to know the rules about working with under-18s and vulnerable adults. Whether you're leading a society, planning events, or just wondering about who can get involved, here’s everything you need to know to keep things safe and fun for everyone!

WHO CAN JOIN MY GROUP?

Students aged 16-18 can join student groups and societies with parental or guardian permission. However, they cannot become members of societies focused on alcohol appreciation or gambling—so if you’re part of a wine-tasting club or poker society, that’s a no-go for younger students.

If a student starts university while they are under 18, their college will have already obtained written parental consent. This consent acknowledges that Durham University operates as an adult environment and does not take on a parental role (in loco parentis). This means that while the University ensures a safe and supportive atmosphere, parents and guardians remain responsible for their child's welfare.

ACTIVITY WITH UNDER 18S AND VULNERABLE ADULTS

If your student group regularly interacts with children (anyone under 18) or vulnerable adults (those with disabilities that prevent them from caring for themselves), there are some key safeguarding steps you need to follow:

• You must have an in-date DBS (Disclosure and Barring Service) check if you’re working with these groups regularly.

• You cannot be left unsupervised unless your DBS certificate and photo ID have been submitted and recorded by the organisation you’re working with (e.g., a school, care home, or community centre).

If your society ever plans activities that include participants under 16, you need to let the ASK Team know so they can help ensure a safe environment for everyone involved.

STAYING SAFE

To help make sure you’re doing everything correctly, safeguarding training is available online via Oracle. This training is a great resource to ensure you understand how to interact safely with children and vulnerable people. You can access the training and find more details here: University Safeguarding Training.

If you’re looking to get involved in regular volunteering with children or vulnerable adults, consider reaching out to Durham University Volunteering (DUVol). They can provide guidance, connect you with opportunities, and ensure you have the necessary training and checks in place.

Student groups are a fantastic way to connect with others, develop skills, and have fun. By understanding these rules, you can make sure that your society remains inclusive, safe, and responsible. If you’re ever unsure about anything, don’t hesitate to reach out to the ASK Team for guidance!

Happy organising!